Tagline: Until the Work Is Done
Events Associate (Los Angeles)
December 19, 2018 at 11:22 am

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Position: Events Associate (Los Angeles)

Salary: Based on Experience

Type: Full-Time, Exempt

Start: As soon as possible

Closing date of this position: Open until filled

Reports to: Director of Development and Development Manager

Organizational Background:

Equality California (EQCA) is the nation’s largest statewide lesbian, gay, bisexual, transgender and queer (LGBTQ) civil rights organization with over 800,000 members. Equality California brings the voices of LGBTQ people and allies to institutions of power in California and across the United States, striving to create a world that is healthy, just, and fully equal for all LGBTQ people. We advance civil rights and social justice by inspiring, advocating, and mobilizing through an inclusive movement that works tirelessly on behalf of those we serve. Through its legislative work, EQCA has successfully sponsored 140 pieces of pro-equality legislation cementing California as the state with strongest LGBTQ-civil rights protections in the country.
Equality California Institute (EQCAI) is a 501(c)3 organization that has a parallel mission to

EQCAI, its 501(c)4 counterpart. EQCAI educates the broader community on important LGBTQ issues such as transgender equality, violence and hate crimes, healthcare, health disparities, the needs of LGBTQ seniors and youth, homelessness and immigration. Over the last five years, EQCAI has spearheaded successful programs to tackle these issues, including multiple public education campaigns, such as Transform California, Equality4All, #Take It, I’m PrEPed, Let California Ring, Fair Share for Equality, the Breakthrough Conversations Project, and Health Happens with Equality.

Position Overview:

The Events Associate will support the development department in the administration and production of all fundraising and donor engagement events. The person in this role will be integral to the execution of five major annual gala events throughout the year, with primary responsibilities including guestlist management, ticket and table sales tracking and payment collection. The Events Associate will work directly under the supervision of the Director of Development and Development Manager, while providing assistance to the development department based on need. Occasional evening and weekend hours and travel are required.

Responsibilities:

The Events Associate essential functions may include any or all of the following:

  • Track and maintain guestlists and RSVPs for events ranging from 400 – 1,200 guests using EQCA’s event management software and additional tracking documents.
  • Process gifts and sponsorships for multiple events simultaneously.
  • Communicate effectively with sponsors and guests in the lead up to events.
  • Update event websites and collateral materials.
  • Track and process vendor invoices.
  • Maintain events calendars.
  • Coordinate volunteer outreach and assist with volunteer management during events.
  • Oversee check-in and registration at events.
  • Assist with on-site event logistics and duties including setup, tear-down, and other required event details.
  • Produce post-event reports and gift acknowledgements.
  • Support the development team on smaller cultivation dinners, brunches, happy hours, etc. as needed.
  • Other duties as assigned.

Qualifications:

  • At least 2-3 years experience working in events with 500+ guests.
  • Highly developed organizational skills with extreme attention to detail. Effective interpersonal skills. Excellent time management skills and attention to detail are essential.
  • Ability to juggle competing demands, use good judgment and achieve results in a fast-paced, high-pressure work environment.
  • Strong administrative skills, including the ability to work independently, prioritize work and remain flexible on multiple simultaneous projects.
  • Demonstrated computer competency and preferably knowledgeable of Microsoft Office and Google Drive. The ability to learn new software systems.
  • Demonstrate a strong passion for LGBTQ equality and social justice.
  • California driver’s license, insurance, and regular and reliable access to a car.
  • Salary will be based on experience. This position will be based out of the Los Angeles office and requires occasional evening and weekend work and travel.

We strongly encourage women, people of color, people of diverse gender identities and non-LGBTQ persons to apply.

Equality California is an equal employment opportunity employer. Equality California does not make employment decisions or discriminate based on protected characteristics including, but not limited to, race, color, religion, national origin, ancestry, marital status, sex, gender (including gender identity and/or gender expression), sexual orientation, age, physical or mental handicaps, veteran status, or genetic information as prescribed by applicable local, state, and federal law. We strongly encourage diverse candidates to apply, including, but not limited to, women, people of color, people of diverse gender identities, and non-LGBTQ allies.

To Apply:

Please email resume (including names and contact of three references), cover letter and salary requirements to Tony Hoang at jobs@eqca.org. Please be sure to put “Events Associate” in the subject line of your email.


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